{"id":2451,"date":"2018-11-26T12:34:51","date_gmt":"2018-11-26T19:34:51","guid":{"rendered":"https:\/\/blog.zapplication.org\/?p=2451"},"modified":"2024-03-13T13:40:50","modified_gmt":"2024-03-13T19:40:50","slug":"festival-grants-everything-you-need-to-get-started","status":"publish","type":"post","link":"https:\/\/blog.zapplication.org\/?p=2451","title":{"rendered":"Festival Grants: Everything you need to get started"},"content":{"rendered":"<img fetchpriority=\"high\" decoding=\"async\" width=\"1920\" height=\"1297\" style=\"width:100%; height: auto;\" class=\"wp-image-2452\" src=\"https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/money-2724241_1920.jpg\" alt=\"An image of money growing with a plant growing with it\" srcset=\"https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/money-2724241_1920.jpg 1920w, https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/money-2724241_1920-300x203.jpg 300w, https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/money-2724241_1920-768x519.jpg 768w, https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/money-2724241_1920-1024x692.jpg 1024w, https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/money-2724241_1920-444x300.jpg 444w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/>\n<p><i><span style=\"font-weight: 400;\">Thinking of applying for a grant to offset festival expenses?<\/span><\/i><span style=\"font-weight: 400;\"> When looking for resources to share with other administrators considering applying for grants to help with festival costs, it occurred to us a wealth of knowledge exists right within the ZAPP community!\u00a0<\/span><\/p>\n<p><a href=\"http:\/\/chainofparks.org\/\"><span style=\"font-weight: 400;\">LeMoyne\u2019s Chain of Parks Art Festival<\/span><\/a><span style=\"font-weight: 400;\"> in Tallahassee, FL has <\/span><a href=\"http:\/\/www.visittallahassee.com\/blog\/2017\/aug\/11\/lemoyne-chain-parks-art-festival-rated-nations-best\/\"><span style=\"font-weight: 400;\">risen in the ranks<\/span><\/a><span style=\"font-weight: 400;\"> among festivals to watch! We turned to Vanessa Rowse, their festival manager, for insight on her experience with their 2018 grants processes. Rowse divulged a series of useful tips for other administrators hoping to secure grants, such as which parts of the process require the most attention and what you need to know about post-festival grant reporting.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>WHERE TO BEGIN<\/b><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s no secret that there are a variety of organizations, trusts, and agencies that have money to give, but how does one go about finding them? While grants can be found in multiple ways, Rowse has found success with:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Checking on what grants their festival applied to in previous years<br \/>\n<\/b>This one\u2019s a no brainer for someone new stepping in. Don\u2019t just check last year\u2019s reports\u2014 inquire about the years prior as well! It\u2019s possible you\u2019ll see an awarded grant that was skipped for one reason or another and may be good to look into again.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Working with the state and local tourism departments<br \/>\n<\/b>If someone is providing you with a grant, the money serves a purpose greater than simply helping you pay for your show. Think bigger picture: the festival increases the number of visitors to your state, therefore stimulating the local economy. Your state tourism department might have money to give to help you achieve this collective goal!<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Working with local government and community organizations<br \/>\n<\/b>Many cities and counties offer grants and\/or non-monetary assistance for events that enhance the community and attract visitors. Through the City of Tallahassee\u2019s co-sponsorship program, Chain of Parks Art Festival receives donated services and equipment such as police, stage and stage management, electrical, trash and recycling, and more. Some areas offer event funding and grants through Community Redevelopment Agencies (CRAs), which are set up to encourage public and private investments to improve economic growth and quality of life in specific areas. Your festival may meet their criteria for supporting culture, arts, and community growth!<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Businesses and Corporations with funds allocated to community giving<br \/>\n<\/b>Some businesses build in a percentage of their budget for community spending and have grants to offer for events and possibly your festival.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><b>TIPS &amp; TIDBITS TO KEEP IN MIND<\/b><\/h2>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><\/b><b><\/b><b>When to apply for grants.<br \/>\n<span style=\"font-weight: 400;\">One of the first questions that comes up is when is the right time to start applying for grants? The answer is&#8230;there is no right answer! Rowse says that the most grants in her area are available in the summer, but this is not true for all grants.<\/span><span style=\"font-weight: 400;\"> Keep an ear out, and you may find that there is a time where most grants are available in your area!<\/span><span style=\"font-weight: 400;\"> Grant opportunities get announced all throughout the year so a timeline to start applying for them is really dependent on when you start searching for them and what you find.<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><\/b><b><\/b><b>Some grants provide money upfront while others reimburse your show after the festival is over.<br \/>\n<span style=\"font-weight: 400;\">Make sure you know how your grantor provides funds so you can budget appropriately. Plan to keep track of the necessary documentation you need to submit.<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><\/b><b><\/b><b>Remember that funds are granted for use on specific things designated by the grantors.<br \/>\n<span style=\"font-weight: 400;\">Be sure to keep a running list of how much you\u2019ve spent for each designated category you can spend grant money on. For example, if you get awarded a grant for $1,000 to spend on marketing but realize once your festival is over that you only spent $800 specific to marketing costs, then you essentially lose out on free money because you\u2019ll only get reimbursed for what you used.<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><\/b><b><\/b><b>Make sure you and your team have a plan\u2014 and are all on the same page\u2014 when it comes to tracking invoices and proofs of payment.<br \/>\n<span style=\"font-weight: 400;\">The hard work doesn\u2019t end once your festival is over! You\u2019ll be required to submit a variety of documentation to your grantors, proving to them you\u2019ve used their money as designated. Each grantor requires different post-show documents, and each grant awarded comes with its own package. It\u2019s not possible to list everything here that a grantor might ask for, but to name a few items: invoices, proofs of payment, files showing pertinent logos on your marketing campaigns, catalogues, banners, etc. Set yourself up for success by organizing your materials from the get-go so you\u2019re not scrambling to find all of these things in your post-show bliss.<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><\/b><b><\/b><b>If you\u2019re awarded a certain grant for this year, don\u2019t necessarily count on getting awarded that same grant money next year.<br \/>\n<span style=\"font-weight: 400;\">Everything is variable. Take this into consideration while budgeting. A great example of this would be CRA grant monies. A CRA\u2019s function would be complete once it has established its set of goals for enhancing an area\u2019s community or economy; thus, when that happens, they would no longer provide monetary support, such as grants. Many communities also cut funding for cultural activities when a significant event occurs that requires a shift in resources. For example, Florida recently reallocated funding away from cultural events to pay for extra security in schools after a school shooting.<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Read Newsletters! <span style=\"font-weight: 400;\">It can be daunting to see a long list of emails in your inbox and weeding through them takes time, but being in the know can pay off! Rowse signed up for an organization\u2019s newsletter and was one of the first to know about a special giving opportunity. She otherwise may not have been alerted to that grant money. <\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">As you start to think about grants, we encourage you to take advantage of the resources available. We have listed some great online resources below to get you started:<\/span><\/p>\n<p><img decoding=\"async\" style=\"width:100%; height: auto;\" class=\"aligncenter wp-image-2458 size-full\" src=\"https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/Screen-Shot-2018-11-02-at-4.20.58-PM.png\" alt=\"The Go Smart Logo\" width=\"196\" height=\"133\" \/><\/p>\n<p><a href=\"https:\/\/www.gosmart.org\/\"><span style=\"font-weight: 400;\">GO Smart<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">GO Smart\u2122 was created by ZAPP\u2019s parent company, WESTAF. It is a grants management system designed by grant administrators for grant administrators, that makes the grants process easy, from intent to apply, creating the application, panel reviews, awards, and final reports.<\/span><\/p>\n<p><img decoding=\"async\" style=\"width:100%; height: auto;\" class=\"aligncenter wp-image-2459\" src=\"https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/Screen-Shot-2018-11-02-at-4.22.17-PM.png\" alt=\"The Center for Nonprofit Excellence Logo\" width=\"241\" height=\"84\" \/><\/p>\n<p><a href=\"https:\/\/www.thecne.org\/engage\/grants\/\"><span style=\"font-weight: 400;\">Center for Nonprofit Excellence<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The CNE sources three grant opportunities each week and lists them on this page. They also provide fundraising resources and various philanthropy training programs.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" style=\"width:100%; height: auto;\" class=\"aligncenter wp-image-2460\" src=\"https:\/\/blog.zapplication.org\/wp-content\/uploads\/2018\/11\/Screen-Shot-2018-11-02-at-4.23.55-PM.png\" alt=\"The Grant Watch Logo\" width=\"323\" height=\"98\" \/><\/p>\n<p><a href=\"https:\/\/www.grantwatch.com\/cat\/2\/arts-and-culture-grants.html\"><span style=\"font-weight: 400;\">Grant Watch<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">This page lists a series of arts-focused grants and allows you to search through grants based on geographic location.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We wish you the best of luck on your grant search! If you have any tips you wish to share, email us at <\/span><a href=\"mailto:zapphelp@westaf.org\"><span style=\"font-weight: 400;\">zapphelp@westaf.org<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<!-- AddThis Advanced Settings generic via filter on the_content --><!-- AddThis Share Buttons generic via filter on the_content -->","protected":false},"excerpt":{"rendered":"<p>Thinking of applying for a grant to offset festival expenses? When looking for resources to share with other administrators considering applying for grants to help with festival costs, it occurred to us a wealth of knowledge exists right within the ZAPP community!\u00a0 LeMoyne\u2019s Chain of Parks Art Festival in Tallahassee, FL has risen in the [&hellip;]<!-- AddThis Advanced Settings generic via filter on get_the_excerpt --><!-- AddThis Share Buttons generic via filter on get_the_excerpt --><\/p>\n","protected":false},"author":2,"featured_media":2453,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[76,30,1],"tags":[],"class_list":["post-2451","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-creative-conversations","category-miscellaneous","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.5 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Festival Grants: Everything you need to get started - ZAPP\u00ae Blog<\/title>\n<meta name=\"description\" content=\"Thinking of applying for a grant to offset festival expenses? 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